Sync PDF Invoices Directly to QuickBooks Online
Pedfs extracts every field from your PDF invoices and pushes the data straight into QuickBooks Online via the official Intuit API. No manual entry. No file downloads. No re-keying.
10 free extractions included · No credit card required
Why Manual QuickBooks Data Entry Costs More Than You Think
Finance teams that key invoice data into QuickBooks manually spend an average of 5–15 minutes per invoice. With a 1–3% error rate, a team processing 500 invoices per month is making 5–15 mistakes that each require reconciliation time. The real cost is not just labour — it's late payments, missed discounts, and audit risk.
Pedfs eliminates this entirely. The AI reads your PDF invoice, extracts every field, and pushes the data directly into QuickBooks Online as a bill — in under 10 seconds, with near-zero error rate.
How Pedfs Syncs PDF Invoices to QuickBooks Online
A 4-step workflow that replaces hours of manual data entry with a single click.
Connect Your QuickBooks Account
From the Pedfs dashboard, click Connect QuickBooks and authorize via OAuth 2.0. No API keys, no developer setup — done in under a minute.
Upload Your PDF Invoice
Drag and drop any PDF invoice — supplier bills, vendor invoices, receipts. Pedfs AI reads the document and extracts every field automatically.
AI Extracts All Data Fields
Vendor name, invoice number, date, due date, line items, tax, and totals are extracted with near-zero error rate — even from complex multi-page invoices.
Data Syncs Directly to QuickBooks Online
With one click, Pedfs pushes the extracted data directly into QuickBooks Online as a bill or transaction via the Intuit API. No file download. No manual entry.
Every Invoice Field Mapped to QuickBooks Online
Pedfs extracts a complete, structured dataset from each invoice and maps every field to the correct QuickBooks Online bill field. No manual field matching. No configuration required.
| Pedfs Extracts | QuickBooks Online Field |
|---|---|
| Vendor Name | Vendor |
| Invoice Number | Bill / Ref No. |
| Invoice Date | Bill Date |
| Due Date | Due Date |
| Line Item Description | Description |
| Quantity | Qty |
| Unit Price | Unit Price |
| Tax Amount | Tax |
| Subtotal | Subtotal |
| Total Amount | Total |
QuickBooks Online Integration Features
Everything you need to automate invoice data entry in QuickBooks.
Direct API Sync
Invoice data is pushed straight into QuickBooks Online via the official Intuit API — no intermediate files.
Full Field Mapping
All invoice fields — vendor, number, date, line items, tax, total — map automatically to the correct QuickBooks fields.
OAuth 2.0 Security
Your QuickBooks credentials are never stored. Pedfs uses OAuth 2.0 — the same standard used by banks.
Review Before Sync
Pedfs flags low-confidence fields so you can verify before pushing to QuickBooks. Zero surprise entries.
Under 10 Seconds
From PDF upload to QuickBooks entry in under 10 seconds. Process 100+ invoices in the time it used to take one.
Batch Processing
Upload multiple invoices at once. Each is extracted and synced to QuickBooks individually — fully automated.
All Invoice Types
Supplier invoices, vendor bills, receipts, purchase orders — Pedfs handles any document format.
All QB Online Plans
Works with Simple Start, Essentials, Plus, and Advanced — and QuickBooks Online Accountant.
See the QuickBooks Sync in Action
Pedfs connects to QuickBooks Online and keeps your books in sync automatically.
Explore Pedfs Products
Two tools built to eliminate manual data entry from your finance workflow.
PDF Data Extraction
Upload any PDF invoice, receipt, or document. AI extracts all fields and syncs directly to QuickBooks Online. 10 free extractions included.
Expense Management
Track, categorize, and manage all business expenses in one place. Submit receipts, get approvals, and export reports.
QuickBooks Online Integration — Frequently Asked Questions
Everything you need to know about connecting Pedfs to QuickBooks Online.
Related Guides
Invoice Data Extraction Guide
How AI extracts every field from any invoice format — vendor, line items, tax, and totals.
Read article →Accounts Payable Automation
Automate your entire AP workflow from invoice receipt to QuickBooks entry.
Read article →PDF Data Extraction Tool
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